Office Manager

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Office Manager

Ambassadors is looking for a part-time Office Manager to join our Office Support Team at Ambassadors East.

Part-time · Amsterdam HQ

About the role

As Office Manager at Ambassadors, you’ll work at our reception three days a week and make it your mission to have Ambassadors be a joy to visit.

To do this, you’ll form a team with the Office Coordinator at Ambassadors East and Office Coordinator at Ambassadors Herengracht. You’ll be working Monday, Friday, and another day in consultation.

Your colleagues and clients will be a mix of local and international, so being fluent in Dutch and English can definitely ease up the conversation.

Your duties and responsibilities will include:

  • Performing receptionist duties: greeting visitors and answering and directing phone calls
  • Overseeing the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed
  • Providing direct administrative supports as needed, including scheduling appointments, meetings and events, booking travel and shipping packages
  • Managing all aspects of the office’s space/infrastructure planning and provide answers, resources, and solutions as requested
  • Providing drinks and snacks for our clients
  • Keeping our fridges and snack boxes full stocked
  • Working with the team to help organize occasional team and client events
  • Making sure the studio is kept tidy throughout the day
  • Keep track of office supplies and stock

About you

We want that special someone who can help create a great vibe. You should also:

  • Have 2+ years of office management, hospitality or customer service experience

  • Be enthusiastic and positive minded
  • Have a customer service attitude
  • Have strong time-management and people skills, flexibility, and multitasking ability
  • Be organized, sharp, and detail-oriented
  • You’re hands-on and take initiative – if you see something that could be improved, you’ll take control and do it
  • Be fluent in English and Dutch

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About Ambassadors

Ambassadors is a creative production studio with a team of over eighty artists, creatives, composers, directors, designers, and producers crafting the finest creative content in advertising, film, and art. Founded in 2007 and with three studios across Amsterdam and New York, Ambassadors constantly lives up to its name as ambassadors of craft.

What we offer:

  • A role in a friendly, international and creative environment

  • A flexible part-time position with a great team around you for support
  • Healthy lunches, rooftop drinks, team activities and more

If you’re excited about taking on this role, we’d love to hear from you!

Ambassadors is an equal opportunity employer and is committed to supporting diversity and inclusion across race, ethnicity, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, or any other category. In doing so, we can help make a positive cultural change in our company and through the creative campaigns we share with the world. Please refrain from adding a photo or your age to your application.